The New Hampshire Reporting Form is a crucial document that employers must complete to report new hires to the New Hampshire Employment Security (NHES). This form ensures compliance with state regulations by requiring the submission of new hire information within 20 days of the employee's start date. To facilitate the process, click the button below to fill out the form.
The New Hampshire Reporting form plays a crucial role in the state's employment landscape by ensuring that all new hires are properly documented. Employers are required to complete this form for every new employee or independent contractor they bring on board. It collects essential information, including the federal identification number, NHES employer account number, and details about the employer and the new hire. The form asks for the employer's name, address, contact information, and the type of hire, which can be classified as either a W-2 employee or a 1099 independent contractor. Additionally, the new hire's social security number, name, address, and the date they began working must be provided. Timeliness is important; employers must report new hires within 20 days of their start date. This helps the state track employment and fulfill various regulatory requirements. For convenience, employers can also file the form online through the New Hampshire Employment Security website.
FEDERAL IDENTIFICATION NO: ______________________________
NHES EMPLOYER ACCOUNT NO: ___________________________
NEW HIRE REPORTING FORM
EMPLOYER NAME: _______________________________________
RETURN TO: NHES -NEW HIRE PROGRAM
PO BOX 2092
EMPLOYER ADDRESS: ____________________________________
CONCORD NH 03302-2092
FAX: (603) 224-0825
_____________________________________________________
TOLL FREE FAX: 1-855-253-9072
EMPLOYER TELEPHONE NO : (
) _________________________
EMPLOYER FAX NO : (
) _______________________________
EMPLOYER CONTACT PERSON : _____________________________
NOTE: For “Type of Hire” write “W” for W-2 EMPLOYEE
or “I” for 1099 INDEPENDENT CONTRACTOR
SOCIAL SECURITY NO
EMPLOYEE NAME
ADDRESS
CITY/TOWN
STATE
ZIP
DATE
WORK
TYPE OF
(NOT PO BOX)
OF
HIRE
“W” OR “I”
-
Note: All new hires must be reported within 20 days of the date hired. The date of hire is the FIRST day the individual performs services for you
NHES 0085 R-10/13
Online “New Hire” filing link can be found on homepage ht t p:/ / w w w .nhes.nh.gov/
What is the purpose of the New Hampshire Reporting form?
The New Hampshire Reporting form is used by employers to report new hires to the New Hampshire Employment Security (NHES). This reporting helps in the enforcement of child support orders and assists in tracking employment data for state and federal programs.
Who needs to complete the New Hampshire Reporting form?
All employers in New Hampshire are required to complete the form for every new hire. This includes both W-2 employees and 1099 independent contractors. The form must be submitted within 20 days of the individual's first day of work.
What information is required on the form?
Employers must provide several pieces of information, including their Federal Identification Number, NHES Employer Account Number, employer name and address, and contact details. Additionally, details about the new hire, such as their Social Security Number, name, address, date of hire, and type of hire (W-2 or 1099) must be included.
How should the completed form be submitted?
The completed New Hampshire Reporting form can be submitted via mail or fax. Employers should send the form to the NHES New Hire Program at PO Box 2092, Concord, NH 03302-2092. The fax number for submissions is (603) 224-0825, or employers can use the toll-free fax number at 1-855-253-9072.
What happens if the form is not submitted on time?
If an employer fails to submit the New Hampshire Reporting form within the required 20-day period, they may face penalties. It is important to adhere to this timeline to avoid potential fines and complications with compliance.
Can the form be completed online?
Yes, employers can complete the New Hire Reporting form online. A link for online filing can be found on the NHES homepage at http://www.nhes.nh.gov/. This option may streamline the reporting process for employers.
What should be done if there are errors on the form?
If an employer discovers errors on the submitted form, they should correct the information and resubmit the form as soon as possible. It is crucial to ensure that all information is accurate to maintain compliance and avoid any issues with reporting.
Who can I contact for more information about the New Hampshire Reporting form?
Employers seeking additional information can contact the NHES directly. The employer telephone number is provided on the form, and inquiries can also be made via fax or through the online resources available on the NHES website.
Understanding the New Hampshire Reporting Form can be challenging, and several misconceptions often arise regarding its use and requirements. Below is a list of common misunderstandings, along with clarifications to help navigate the process more effectively.
Many believe that the New Hampshire Reporting Form is exclusively for W-2 employees. In reality, it also applies to 1099 independent contractors. Both types of hires must be reported.
Some small business owners think that reporting new hires is optional. However, all employers, regardless of size, are required to report new hires within 20 days of their start date.
There is a common belief that the 20-day reporting deadline can be extended. This is not the case; timely reporting is crucial to comply with state regulations.
It is often assumed that only full-time employees must be reported. In fact, any new hire, regardless of their work schedule or hours, should be reported.
Some might think that the employer's address is a minor detail. However, providing accurate contact information is essential for communication and compliance purposes.
There is a misconception that the form can be submitted at any time after hiring. In truth, the form must be submitted within 20 days of the employee's start date.
While the Social Security Number is critical, the form also requires the employee's name, address, and other details to ensure accurate reporting.
Some individuals believe that online submission is the only method available. The form can also be submitted via fax or traditional mail, providing flexibility for employers.
Many assume that late reporting is consequence-free. However, failing to report new hires on time can lead to penalties and fines, emphasizing the importance of adherence to the rules.
By addressing these misconceptions, employers can better understand their responsibilities and ensure compliance with New Hampshire's new hire reporting requirements.
W-2 Form: Similar to the New Hampshire Reporting form, the W-2 form reports employee wages and taxes withheld. Both documents are essential for tax reporting purposes and help ensure compliance with federal and state regulations.
1099 Form: Like the New Hampshire Reporting form, the 1099 form is used to report payments made to independent contractors. Both forms help track income for tax purposes, ensuring that all earnings are reported accurately.
Employer Identification Number (EIN): The EIN is crucial for businesses, similar to how the New Hampshire Reporting form requires a Federal Identification Number. Both serve to identify businesses for tax purposes.
State Unemployment Insurance (SUI) Report: This report, like the New Hampshire Reporting form, is used to report employee information to the state. Both documents are necessary for managing unemployment benefits and ensuring compliance with state laws.
Payroll Records: Payroll records maintain detailed information about employee earnings and deductions. This is similar to the New Hampshire Reporting form, which collects essential data about new hires for record-keeping and compliance.
Employee Eligibility Verification (I-9 Form): The I-9 form is used to verify an employee's identity and eligibility to work in the U.S. Like the New Hampshire Reporting form, it is a critical document for ensuring compliance with employment laws.
State Tax Withholding Form: This form is used to determine the amount of state tax to withhold from employees' paychecks. It serves a similar purpose as the New Hampshire Reporting form by ensuring proper tax compliance.
Labor Law Posters: Employers are required to display labor law posters in the workplace. These posters, like the New Hampshire Reporting form, help inform employees of their rights and employer responsibilities.
Workers’ Compensation Insurance Policy: This policy provides coverage for employees injured on the job. Similar to the New Hampshire Reporting form, it is a legal requirement that ensures employee safety and compliance.
Employee Handbook: An employee handbook outlines workplace policies and procedures. Like the New Hampshire Reporting form, it serves to inform employees of their rights and responsibilities within the organization.
Nhjb 2936 De - Completing this form correctly can avoid delays in legal procedures.
When dealing with the IRS W-9 form, it's important to ensure that all information is accurate and up to date to avoid any issues with income reporting. For those seeking assistance or templates to help with this process, resources such as smarttemplates.net can be incredibly helpful in making the task easier and more efficient.
Nhdes W 06 0030 - Each permit issued under this form is valid for a calendar year and expires on December 31st.